How to Change Signature in Outlook Mac

Are you tired of using the same old email signature in Outlook for Mac? Do you want to create a different signature for new emails and replies? If so, you're in luck! Changing your email signature in Outlook for Mac is easier than you think.

Menu Alternative

To access the Signatures feature, go to Draft | Signatures or click on the Signature icon in the message toolbar. From here, you can select a different signature for any email or reply you are writing in Outlook for Mac.

Why Separate Signatures?

You might want to use separate signatures for new emails and replies because the information included in your signature may vary depending on who you're sending it to. For example, you might include more contact information in your signature used for new emails, assuming that people who receive these emails don't already know that information.

Changing Default Signature

To change the default signature used by Outlook for Mac:

1. Go to Preferences | Signatures.

2. Select the email account for which you want to use a different default signature under Account: in the Choose default signature: section.

3. Pick from the available signatures under New messages: and Replies/forwards.

Editing an Existing Signature

To edit an existing email signature:

1. Go to Preferences | Signatures.

2. Highlight the signature you want to change under Signature name.

3. Double-click on the signature name to open it in the editing window.

4. Make your changes, then close and save the editor window.

Adding a New Signature

To add a new email signature:

1. Go to Preferences | Signatures.

2. Click + under the list of current signatures to add a new signature to Outlook for Mac.

3. Type a name for your new email signature that helps you recognize it.

4. Edit the signature as needed, then click Save.

Formatting and Delimiters

You can use the toolbar to add formatting to your text, including links and images. However, note that Outlook for Mac will not automatically add a delimiter before your signature, so be sure to include the standard signature separator directly in your signature.

By following these steps, you can easily change your email signature in Outlook for Mac and customize it to fit your needs. Whether you're looking to create separate signatures for new emails and replies or simply want to update an existing one, this guide has got you covered.

How to change signature in outlook mac